Poster & Flash Presentation Guidelines

Please read the following guidelines carefully when preparing your presentation.

    1) POSTER



    All presenting authors attending the conference should bring their printed posters to the venue. The conference does not include any e-posters, therefore, there is no need to upload posters online.

    Width: 90 cm
    Height: 120 cm


    A0 format is the most suitable format. Your poster should not exceed the recommended size.

    You can download a poster template with the conference logo.

    ​The poster area will be located in the Forum Hall downstairs and upstairs and will be open for poster mounting from Monday, 18 September, 13:30.

    Posters should be set up ideally no later than the Welcome/Opening Ceremony (Monday, 18 September, at 15:00) and remain in place for the duration of the conference.

    Each poster will be placed on one side of the board and each will be given its unique number. Please make sure to mount your poster on the poster board with the number corresponding to the number assigned to your poster (sent via e-mail).

    Suitable fixing material will be provided by the organisers. If the posters are made of a different material than paper (e.g. cloth), organisers do not guarantee that the posters will remain in place.

    The Poster Desk with assistants will be located next to the Registration Desk.


    Posters will be visible during the conference and presenting authors are encouraged to be present during the Poster Session on Tuesday, 19 September, 17:00 – 19:00, to answer possible questions from the delegates.

    Due to the poster boards distribution, posters are divided into two groups during the Poster Session. Please make yourself available and try to be near your poster at the following time depending on your poster number.

    Odd poster numbers: 17:00 – 18:00
    Even poster numbers: 18:00 – 19:00

    ​Tips for preparing a poster​

    • Content: English is the official language of the conference. The presenting authors are entirely responsible for the poster content. Use a short descriptive title, full names of contributing authors, and their affiliations.
    • Make your message clear: Highlight your AIM and CONCLUSION using bold and coloured fonts.
    • Be brief: Use bullet points and only the most relevant text. 200-300 words are more than enough for the main text.
    • Pictures and graphics: Particular attention should be paid to the resolution of pictures. As a rule of thumb, use at least 300 dpi resolution. Make use of colour and graphics. At least 3 pictures or figures are recommended to graphically show your study results.


    Please remove your poster on Thursday, 21 September, from 12:00 until 15:00.

    The conference organisers are not responsible for any loss or damage to posters that are not removed by the specified time. Posters left behind after this time will be disposed of.


    If you wish to avoid carrying the poster while travelling to Prague, you may want to consider using Copy General Services where your poster can be sent electronically for printing (for a fee).

    Click here to navigate to the order form (CZ only – using automatic page translation is recommended).



    Flash presentations have been incorporated into the conference to increase interactivity between poster authors and delegates. Flash presentations are scheduled at the end of the session.

    A flash presentation is a short oral presentation in which you have an opportunity to draw delegates’ attention to your poster and briefly showcase your research. Each presenter will have 3 minutes to highlight their poster on the stage with a few PowerPoint slides. Do not forget to mention your poster number (sent via e-mail) in your presentation and invite delegates to view your poster in the area.

    The session details have been sent to each presenting author via e-mail and are also available in the detailed programme on the website.


    All oral presentations must be accompanied by a PowerPoint presentation. Presenters are fully responsible for the presentation content (order, graphics, etc.). Presentations must be delivered in English. 

    To prepare your presentation, please use an up-to-date version of Microsoft PowerPoint (but older versions are also supported). The screens’ aspect ratio will be 16:9. Please avoid using Apple Keynote and Prezi presentations. The on-site computers will handle Windows versions of PowerPoint only. Please make sure your presentation is in a compatible format as indicated below.

    Supported Files

    PPTX/PDF (200 MB maximum)

    When saving your final presentation to a USB stick, make sure that you included your video or multimedia files (if any). Kindly note that the presentation computers will not have internet access, so any external content should be embedded directly in the presentation.

    You can download the presentation template with the conference logo.


    Your presentation needs to be handed over to the personnel in the SPEAKERS’ PREVIEW ROOM on a USB flash disk as soon as possible, but no later than TWO HOURS BEFORE the start of your session.

    Presentations for an early morning session should be handed over the evening before (if possible).

    The IT personnel will upload your presentation and you will be able to check that the presentation is operating correctly.

    Please note that it is not possible to present from your laptop in the lecture room. All presentations must be uploaded in the Speakers’ Preview Room.


    Located in room 248.

    Opening Hours​

    Monday, 18 September:

    13:30 – 18:00

    Tuesday, 19 September:

    7:30 – 18:00

    Wednesday, 20 September:

    8:00 – 17:00

    Thursday, 21 September:

    8:30 – 12:00


    In the lecture room, you will be assisted by a hall assistant who can show you how to operate your presentation, remote control, pointer, etc. Please come to the lecture room shortly before the session starts and be ready when it is your turn to present to minimise wasted time. You should be in the lecture room prior to your presentation time in case there are last-minute changes during the session (e.g. cancelled presentation before your talk).

    Should you have any questions or requests, please contact us at